How a French Teacher Used Alayna AI to Draft a Bullet-Proof Advocacy Email to Administration in Under 30 Seconds

Hi Cecilia! It sounds like you have a massive undertaking ahead of you. Balancing a complete AP curriculum overhaul with a split-level French 4 class and a vertical alignment shift for Levels 1-3 is a heavy lift for any educator.

To help you get the support you need, I’ve drafted a formal proposal/message you can send to your administration. This message is designed to be professional yet firm about the time and resources required to ensure student success under these new conditions.

Subject: Proposal for AP French Curriculum Transition and Resource Support

Dear [Admin Name],

I am writing to share some important updates regarding our French program for the upcoming school year and to request specific support measures to ensure our students continue to achieve high levels of success.

As you may be aware, the College Board is implementing significant changes to the AP French Language and Culture exam next year. This requires a complete redesign of the curriculum. Compounding this challenge is the fact that updated textbooks may not be available in time for the fall, and official training is not slated until the summer. Furthermore, because my AP section is a combined class with French 4, I will be responsible for developing a dual-track curriculum simultaneously.

Additionally, we are transitioning to new textbooks for French 1, 2, and 3. While this is a positive step for vertical alignment, the initial implementation requires extensive lesson planning and resource creation to bridge the gap between the old and new materials.

To ensure that the quality of instruction remains high and that our AP scores remain competitive during this transition, I would like to propose the following supports:

1. Curriculum Development Days: I request [Number, e.g., 3-5] professional release days during the remainder of this semester or early next year specifically for curriculum mapping and resource creation.
2. Summer Curriculum Stipend: Given that the official AP training is in the summer and the curriculum must be ready by August, I request a stipend for a designated number of summer hours to build out the new units and assessments.
3. Reduced Non-Instructional Duties: To compensate for the increased planning load of a dual-track AP/French 4 course and three new level adoptions, I request to be excused from [e.g., duty, study hall supervision, or committee work] for the first semester.
4. Resource Budget: A dedicated budget for supplemental digital resources (such as authentic media subscriptions or AP-aligned practice platforms) to fill the gap while we await updated textbooks.
5. Departmental Collaboration Time: Scheduled time during professional development days to work with the world language department on the French 1-3 textbook rollout to ensure smooth transitions between levels.

I am fully committed to making this transition successful for our students, but the scale of these changes—affecting every level of our program—requires a collaborative approach to preparation time. I would love to meet briefly this week to discuss how we can put these supports into place.

Best regards,

Cecilia
French Department
[Your School Name]

Pro-Tips for your meeting with Admin:

• Focus on the "Dual Curriculum" Stress: Administrators often don't realize that a combo class (AP/French 4) isn't just one prep—it’s two different sets of assessments and scaffolds happening in the same 50 minutes. Emphasize that the new AP format makes this "gap" wider.
• The "Textbook Gap" Argument: Since the textbooks aren't ready, you are essentially the "author" of the course next year. Use that language to justify the need for extra planning time.
• Leverage Alayna: Once you get your plan approved, remember that I can help you build out those new AP units, create authentic resource activities, and generate practice prompts. If you need to present your new curriculum plan to them visually, you can use the Alayna AI Slides Generator for Google Slides (accessible via Extensions → Alayna AI for Google Slides™) to quickly put together a professional presentation of your new course map.

How does this draft look to you? I'm happy to tweak the tone or add more specific details if you have them!